AI Forum for Destination Experiences

29-30 September 2025

AI in our Industry: Real Tools. Real Tactics. Real Results

Join industry leaders, AI innovators, and tours, activities and attractions professionals for an immersive event dedicated to the transformative power of GenAI on destination experiences.

JOIN US FOR:

This groundbreaking forum is designed for the leaders, innovators, and decision-makers driving AI adoption  for destination experiences. 

  • Dive into the AI revolution transforming tours, activities, and experiences, featuring AI experts from across the industry. 
  • Expect diverse perspectives to challenge, inspire, and reshape how we think about the future of destination experiences.
  • This is a place for deep learning, not just big ideas. Through visionary keynotes, spirited debates, hands-on labs, and real-world demos, you’ll gain practical insights and tools to build an actionable AI strategy for your business.

GET YOUR SUMMER SEASON TICKET NOW

PRICING FROM:

Arival Attendees from:  $399 $239*
Non-Arival Attendees from:  $599 $399*
Executive Summit Attendees: Included 

The AI Forum + Arival 360 Washington, DC / National Harbor | COMBO ticket includes the discounted AI Forum rate for Arival attendees. Already registered for Arival 360 | DC? Contact [email protected] to receive your promo code for the AI Forum attendee discount. Strikethrough price reflects walk-in rate.

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Insider Pro Access members get 20% off and access to On-Demand event recordings, log in before registering

*For Arival Insider Pro Access members. Membership also includes access to on-demand sessions from in-person events, our 400+ videos, research library and Arival | Elevate learning sessions, and the Arival ProShield insurance program (U.S. Only). Learn more here

Are you a Small Operator with under $250,000 in annual gross revenue? Apply here for a 40% discount on conference tickets.

WHY ATTEND

YOU’RE USING AI - NOW WHAT?

This isn’t a hype fest or an intro to AI —it’s the AI strategy and intensive learning forum for people serious about the future of experiences.

  • Designed for Leaders –  If AI is on your radar, this forum helps you turn ideas into action with real strategies that are working right now.
  • Try it, Test it & Take it Home – Participate in live demos, test tools, and learn from operators already using AI to drive marketing, operations, and guest experience. 
  • Tech That Fits Our Industry
     See what’s being built specifically for tours, activities, attractions, and DMOs—no generic demos here.
  • High-Level Conversations – Meet your peers, share what’s working, and discover what’s next—together.
GUIDED BY THE INDUSTRY’S FIRST MOVERS

From the very beginning of GenAI’s rise, our Advisory Board members have been exploring, testing, and implementing the tools shaping the future of travel. These are early adopters and changemakers who’ve been hands-on with AI since the start. They aren’t just watching the evolution of AI—they’re shaping it. Their role goes beyond curation—they ensure every moment of the Forum is relevant, forward-thinking, and grounded in what’s actually working. That’s why this event isn’t just timely—it’s ahead of the curve.

Advisory Board Members

CRAFTING THE FUTURE OF AI IN EXPERIENCES

Who should attend? This forum is built for the doers, the strategists, and the decision-makers who are actively shaping the future of destination experiences through AI.  If You are already working with AI — and ready to go deeper, you subscribe to a paid AI service or have begun experimenting with custom GPTs or workflows, you’re in the right place!

  • AI Strategy Leaders & Innovators
    You’re a senior leader trying to turn AI into business impact—not just buzz. This is where strategy meets execution.
  • C-Suite & Senior Decision-Makers
    The forum is designed for executives in marketing, technology, and operations who are leading transformation across their organizations.
  • Experience Operators Ready to Grow with AI
    Learn how to scale what’s working and gain insights from peers and platforms already delivering impact.
  • Multi-Day Tour Operators
    Discover how AI can help solve the planning complexity, operational friction, and personalization challenges unique to your space.
  • DMOs & Destination Marketers
    Find advanced strategies and tools to elevate visitor engagement, content workflows, and marketing effectiveness.
  • OTAs, Resellers 
    As AI disrupts search and distribution, the traditional reseller role is under pressure. Learn how to adapt, differentiate, and stay relevant in a rapidly shifting marketplace.
  • Tech Providers & AI Builders
    Connect with buyers and partners as you showcase what you’re building for the future of experiences.
YOUR AI LAUNCHPAD FOR ARIVAL 360

The AI for Destination Experiences Forum is your pre-conference deep dive into the strategies, tools, and applications transforming our industry. While Arival 360 explores the full scope of the destination experience sector, the AI Forum zeroes in on AI for those already experimenting or implementing it. Attend both to gain a focused, expert-led AI foundation before diving into the broader opportunities and conversations at Arival 360.

Speakers

View All Speakers Combined Shape

PROGRAM OVERVIEW

(Program topics, subject to change)

HERE’S WHAT’S WAITING FOR YOU

From Monday evening to the final session on Tuesday, the AI Forum delivers everything you need to turn AI insight into action and drive real ROI for your business. Your ticket includes:
  • Mainstage Sessions — Big-picture keynotes, 1:1 interviews, debates & demonstrations on the AI revolution in destination experiences
  • Breakouts — Roll-up-your-sleeves labs with hands-on experimenting with tools, and real-world applications
  • AI Lounge — A casual space for big conversations and new connections around AI innovation.
  • Curated connections over coffee, lunch, and evening gatherings

AGENDA

Monday, 29 September

2:00 PM – 5:00 PM
Registration & Info Desk

2:00 PM – 5:00 PM
AI Opener for Destinations: North America Bot Camp (Members Only) — Connect with your cohort and AI Opener experts for open conversation, idea exchange, and shared inspiration. 
AI Exchange: Talk & Connect – Open to all Attendees to get into the AI topics of the day, open to all AI Forum attendees

7:30pm – 9:00pm
Destinations, Data & Drinks – The AI Forum Kickoff
Start making connections before the sessions even begin. Join fellow innovators, operators, and AI-curious minds for Data & Drinks, the official kickoff to the AI Forum for Destination Experiences. Expect smart conversations, serious inspiration, and maybe a few unexpected ideas — all over delicious bites, beer, wine, and soft drinks. This is where the future of AI in travel begins.

Tuesday, 30 September

8:00AM – 9:00 AM
Coffee and Connections 

9:00 – 10:30 AM:
Opening Mainstage Session | Where are We Now?

  • Keynotes + Discussions on the state of the industry, and what’s next for AI in destination experiences
  • The latest AI Platform advancements
  • The Future of OTAs – Who Wins in AI Powered Distribution? A Live Debate
  • Why regulations, privacy, transparency etc. matter more than ever in the AI Age 
  • How to build an AI first company
  • Prompt-Off: The Ultimate AI Showdown

10:45 -12:30 AM
Breakout Spotlight Sessions

Roll up your sleeves, bring your laptops and get into the details with these in-depth breakout sessions. Each one is repeated so you have the opportunity to participate in each session.

  • Learn about and Test-Drive the Top Tools for Destination Experiences and DMOs
    This double-length session is all about action. A group of AI and industry experts will guide you through hands-on, interactive showcases of the most effective tools for operators and DMOs. You’ll explore, experiment, and evaluate a wide range of options — and leave with a personalized shortlist ready to put to work. Bring your laptop — this is a working session
  • Rethinking Search: AI’s Disruption of Discovery in Destination Experiences
    From ChatGPT and Gemini to Perplexity and Google’s AI Overviews, travelers are discovering experiences in entirely new ways — and traditional SEO strategies won’t cut it. This session unpacks how these platforms are reshaping search, what it means for your content and visibility, and how to stay discoverable in the age of AI.
  • AI & Your Business: What You Really Need to Know
    Integrating AI into your business opens up exciting possibilities — but it also comes with critical responsibilities. AI is powerful, but without the right guardrails, it can create more problems than solutions. In this essential session led by Brand USA’s Chief AI Officer, you’ll get a clear, non-technical overview of what every operator and DMO needs to know: data privacy, intellectual property, LLM safety, user consent, transparency, bias, and more. Walk away confident in how to use AI responsibly — and effectively.

12:30 PM – 1:45 PM
Networking Lunch | “Power Up: The AI Lunch Hour”

1:45 PM – 3:30 PM
Breakout Sessions (Repeated)

  • Learn about and Test-Drive the Top Tools for Destination Experiences and DMOs
  • Rethinking Search: AI’s Disruption of Discovery in Destination Experiences
  • AI & Your Business: What You Really Need to Know

3:30 PM – 4:15 PM
Coffee & Conversations 

Unwind, caffeinate, and connect. These informal, themed networking moments are designed to spark new ideas and conversations around what you’ve just learned—no slides, no stage, just smart people and strong coffee.

4:15 PM – 5:45 PM
Closing Mainstage | Your AI Playbook: What’s Next?

We’ll close with a fast-paced session to turn today’s ideas into tomorrow’s action. Plus — we’ll challenge ourselves with one final question: how far do we dare to go?

  • See real-time AI hacks and tools in action
  • Take away proven use cases you can apply now
  • Explore how AI is reshaping experience design and delivery
  • Get AI-generated highlights, takeaways, and a personalized action list
  • End with one big question: how far do we dare to go?

Partnership with AI Opener for Destinations

More than 70 Destination Management Organisations from Europe, the USA and Canada have joined the initiative ‘AI Opener for Destinations’ – a collaborative learning programme and curious exploration of generative AI as it unfolds in the landscape of global travel, tourism and destinations, and impacts the focus, functions, and competencies of DMOs. 

AI Opener for Destinations is an initiative by Group NAO created in association with City Destinations Alliance. The North American Cohort is run by Miles Partnership, Strategic Partner of the AI Forum.

On Monday, September 29, an AI Opener for Destinations North America Bot Camp (not part of the Arival | AI Forum for Destination Experiences) takes place at the same venue as the AI Forum.

AI Opener for Destinations is offering their North America Bot Camp program to get the AI Forum started for DMOs.

HOTEL

We are thrilled to host our upcoming conference at the Gaylord National Hotel. Nestled along the picturesque National Harbor, this remarkable venue offers state-of-the-art meeting spaces, exceptional hospitality, and stunning waterfront views.

The Gaylord National’s impressive atrium and diverse dining options create an inviting atmosphere for networking and collaboration. With ample accommodations and convenient access to local attractions, our attendees will enjoy both productivity and relaxation.

Rates start at $272 plus tax.  Subject to availability, that rate is available 3 days prior and post event if attendees want to enjoy the Capital region.  There is also a $27/day resort fee plus tax.  

BOOK YOUR ROOM Combined Shape
One week. Three events. Countless opportunities.
Mark your calendar for a week of events at Arival, Washington DC: 29 Sep – 3 Oct 2025

For the first time ever, we’re bringing together three industry-defining events in one powerhouse week—anchored by our flagship conference, Arival 360. You won’t want to miss a moment of this full week designed for deep-dive learning and transformational growth!

An invite-only event for senior leaders ready to tackle the industry’s toughest challenges, together REQUEST YOUR INVITE

Hands-on demos, use cases, and real-world strategies to turn AI into ROI  LEARN MORE

The MUST-ATTEND event for the global experiences industry  LEARN MORE

This is your opportunity to step back, refocus, and invest in the future of your business. In just a few days, you’ll gain the insights, strategies and partnerships to drive real growth. Get your tickets now!

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THE ARIVAL INSIDER PRO ACCESS MEMBERSHIP; YOU GET ALL THIS TO HELP YOU ADVANCE YOUR BUSINESS.

Included in Free Membership

Included in Arival Pro Membership

The Arival on-demand video library archive
Access to the entire library of over 150 video sessions and webinars

Arival.guides
Short, digestible research & trends reports delivering insights into our industry, such as The Tour Operator Outlook for 2021.

Arival.travel articles
Topical articles about marketing, tech, operator business and operator stories in all areas of tours, activities & attractions & experiences

Job board access
Find a job from our regular listings, post a resume to the talent network and learn strategies from the job resources articles

New webinars
Helpful, instructional sessions covering subjects such as Mastering Facebook Ads, Grow Your Business and How To Work With OTAs — topics to help advance your business.

Discounts on all Arival in-person events
20% Discount on all Arival in-person events (save up to $300)* based on business type

Arival ProShield – Insurance program
Access to tailored insurance solutions by Granite Insurance is available exclusively for Arival Insider Pro Access Members. Insider Pro Access Members also have access to a suite of resources from Granite Insurance including templates, forms and other informative documents.

Insiders Pro Access member exclusive webinars
Paid membership-only webinars to deepen your understanding of important industry topics.

Job postings & talent directory
Post jobs & connect with candidates most applicable to your business.

Private roundtables to connect, learn and engage
Small, focused and intimate discussions exclusive to Arival Insider Pro Access members.

Full access to Arival’s library of in-depth reports
Up to date, deep analysis of tourism topics ranging from Self-guided Tours to Sales & Distribution Trends and Outlooks, based on the data that defines the industry.

The latest on-demand videos
Over 350+ on-demand videos featuring hot topics in tours, activities & attractions

Insider discounts in digital marketing, tech, e-learning, and more
Save money on additional tools, services and learnings you need to run your business. Exclusive to paid members.

Membership Overview
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Welcome to Arival!​

Arival is pleased to welcome all of its international attendees to the USA and would like to make the process as seamless as possible.

If you are traveling to the United States for tourism or business for 90 days or less, you may be eligible to visit the US without a visa if your country is participating in the Visa Waiver Program (VWP)

Visitor Visa​
Overview

Generally, a citizen of a foreign country who wishes to enter the United States must first obtain a visa, either a nonimmigrant visa for a temporary stay, or an immigrant visa for permanent residence. Visitor visas are nonimmigrant visas for persons who want to enter the United States temporarily for business (visa category B-1), for tourism (visa category B-2), or for a combination of both purposes (B-1/B-2).

Here are some examples of activities permitted with a visitor visa:

How to Apply

There are several steps to apply for a visa. The order of these steps and how you complete them may vary by U.S. Embassy or Consulate. Please consult the instructions on the U.S. Embassy or Consulate website.

Complete the Online Visa Application

  • Online Nonimmigrant Visa Application, Form DS-160 – Learn more about completing the DS-160. You must: 1) complete the online visa application and 2) print the application form confirmation page to bring to your interview.
  • Photo – You will upload your photo while completing the online Form DS-160. Your photo must be in the format explained in the Photograph Requirements.

Schedule an Interview

Interviews are generally required for visa applicants with certain limited exceptions below. Consular officers may require an interview of any visa applicant.

If you are age: Then an interview is:
13 and younger Generally not required
14-79 Required (some exceptions for renewals)
80 and older Generally not required

You should schedule an appointment for your visa interview at the U.S. Embassy or Consulate in the country where you live. You may schedule your interview at another U.S. Embassy or Consulate, but be aware that it may be more difficult to qualify for a visa outside of the country where you live.

Visa Appointment Wait Times

Wait times for interview appointments vary by location, season, and visa category, so you should apply for your visa early. Click the button below for more information on wait times, required documentation, interview tips, extending your stay and more.

TERMS AND CONDITIONS

Please contact us at [email protected] if you need personal assistance.

These are the terms and conditions (the “Agreement”) governing Your participation in any Arival owned and/or operated event, meeting, show, seminar, or conference, whether held as a live, virtual, or hybrid (both live and virtual) event (the “Event”). By registering for the event, You agree to these terms, which form a binding legal contract between the Event owner and host, Arival, LLC (“Arival” or “Owner” or “Organizer”) and the registered attendee (“You,” “Your” or “Attendee”). If You are registering on behalf of another individual, it is Your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual, You are warranting that You have made the Attendee aware of these terms and that they have accepted these terms.

ATTENDEE PROVISIONS

Access. Your registration entitles You to access the Event for which You have registered. Any and all other costs associated with Your attendance shall be borne solely by You, and the Event shall have no liability for such costs.

Event Content. You acknowledge and agree that the Event, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to the Event name, themes, content, program, speakers, performers, hosts, moderators, venue, and time. Some Event content may be recorded by Arival and made accessible to paid Attendees.

FEES AND REGISTRATION

Payment. The payment of the applicable fee for the Event is due upon registration. If such payment is insufficient or declined for any reason, Arival may refuse to allow You to access the Event and shall have no liability in that regard.

Event pricing varies based on company type. You are responsible for registering using Your applicable company type.

Taxes. The fees may be subject to sales tax, and value-added tax, or other taxes and duties, which, if applicable, will be clearly stated and charged to You in addition to the fees.

Electronic Communications. Once You have completed Your registration, You will receive Your registration confirmation by email. Please ensure that Your valid email is entered correctly on the registration form. Be sure to check Your junk email box, too, if any of Your Virtual Event email(s) are caught by spam filters. Arival shall not be liable for mis-entered email addresses or other data.

If You do not receive Your registration confirmation and fail to notify us by email at least 24 hours prior to the event, Arival shall not be liable if you cannot view the event live.

You will receive essential Event information for registered attendees electronically at the email address provided on Your registration form.

In addition, You will also be subscribed as an Arival Insiders Free Access member if You are not already a member, which includes notifications of future events as well as the Arival newsletter and other communications. If You would like to opt-out of any of these benefits, a link is provided in each email to provide the ability to opt out.

CANCELLATION, CHANGE AND REFUND POLICY

All cancellations must be submitted in writing to [email protected]. Cancellations outside of 60 days shall be refunded in full without an administrative fee. Cancellations received inside 60 days of the published event start date are subject to loss of all monies paid with no credit for future events. Registration fee refund coverage may be offered.  Name change requests and ticket transfers are subject to a 100.00 change fee. The currency of refunds and fees will be the same as the currency in which tickets are sold.

Virtual Events. Please note that you are still responsible for payment if You do not cancel and do not access the Virtual Event. In no event shall Arival be obligated to refund all or a portion of the registration fee.

Health & Safety Protocols. Arival is committed to producing a successful, productive, and, above all, safe Event for all Attendees, Arival staff, and hotel staff. We establish on-site preparedness plans and health & safety protocols to allow each attendee to feel as safe as possible and reduce the possibility of COVID transmission. Final protocols will be determined by 60 days prior to the event and will be based on recommendations from national, local and other health authorities.

By registering for the event, you confirm that You will abide by the safety measures that Arival puts into place. Failure to abide by the safety measures may result in the cancellation of Your registration with no refund.

Policies for attendance at the Event will be subject to change as conditions change regarding Covid-19. A final determination of policies will be made no later than 70 days prior to the event start date. This provides You with one week to cancel Your registration if You are not willing or able to comply with the Event policies. Arival reserves the right to set the safety measures at its sole discretion.

An inherent risk of exposure to COVID-19 exists in any public place where people are present. COVID-19 is an extremely contagious disease that can lead to severe illness and death. According to the CDC, senior citizens and guests with underlying medical conditions are especially vulnerable.

BY ATTENDING ARIVAL, YOU VOLUNTARILY ASSUME ALL RISKS AND AGREE TO HOLD HARMLESS, RELEASE AND INDEMNIFY ARIVAL, ARIVAL’S VENDORS, AND SUPPLIERS FOR ANY AND ALL LIABILITY RELATED TO EXPOSURE TO COVID-19 INCLUDING SERIOUS HEALTH AILMENTS AND DEATH.

CONDUCT OF ARIVAL ATTENDEES

Each Attendee agrees that during Arival, he/she shall conduct themselves professionally and courteously at all times with respect to Arival staff, sponsors, and Attendees. If an Attendee fails to comply with these expectations or behaves in a rude or unacceptable manner, Arival reserves the right to terminate the Attendee’s continued attendance at the Arival Event and will revoke their credentials. The Attendee agrees to return the credentials to an Arival representative upon request and will lose all fees paid to Arival. Expenses resulting from this revocation of Arival credentials are the sole responsibility of the Attendee. See our full Code of Conduct here.

LIMITATIONS ON USE

By registering for an Arival Event ticket, you agree not to sell, trade, transfer, or share your access link and/or code unless the Organizer grants such transfer. If Arival determines that You have violated this policy, Arival may cancel Your access, retain any payments made by You, and ban You from future Events, in addition to any other actions deemed appropriate.

RECORDING, LIVE STREAMING AND VIDEOTAPING

Attendees may not record or broadcast audio or video of sessions at Arival Events.

UNETHICAL/NON-COMPLIANT BUSINESS PRACTICES

Arival reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices

ARIVAL SPONSORSHIP AND OTHER FUNCTIONS/EVENTS

The undersigned hereby acknowledges that Arival provides various companies with the opportunity to sponsor and host a variety of functions and social events during Arival (herein “Sponsored Event”) and that these sponsors pay an additional fee to host these events. To provide the sponsors with the maximum opportunity to host a successful Sponsored Event, Arival will not permit functions, social events, or gatherings of ten or more attendees to take place during the Arival event that would detract from the attendance of Arival attendees at any/all Sponsored Events. Exceptions for special circumstances may be granted if they have been previously requested in writing and approved by an authorized Arival representative. Therefore, the undersigned agrees not to organize, sponsor, or operate any function, social event, or gathering of ten or more attendees, either directly or indirectly, during Arival. If any individual, company, or entity breaches this agreement, the undersigned acknowledges that Arival shall have the right, to terminate the participation of that attendee, as well as any of its/their associates, representatives, and/or employees participating at Arival.

PRIVACY POLICY AND PERSONALLY IDENTIFIABLE INFORMATION (“PII”)

Please review our Privacy Policy here

Your decision to register for an Arival event indicates your understanding of and agreement with our Privacy Policy.

Attendee acknowledges that Arival provides our sponsors with the PII of our Attendees/Attendees and hereby provides consent to have their PII included in the list provided to sponsors. The data provided will be used by sponsor companies for the sole purpose of marketing the products and services of the sponsor companies and will not be sold, traded, or otherwise given to any other company or person. All sponsor companies provided with PII have warrantied that they are GDPR compliant.

FORCE MAJEURE

Should acts of God, acts of war or terrorism, pandemic, strikes, lockouts, labor disputes, inability to obtain labor or material, governmental restrictions or regulations, judicial order or other casualty or cause, not within the control of Arival make it impractical or impossible for the Arival Event to be held, Arival shall have the right, without obligation, to select an alternate date and venue for in-person events, and in such case Attendee agrees to participate per the terms and conditions herein.

If Arival is prevented from carrying out its obligations as it pertains to the Event for which You registered as a result of any cause beyond its control, or such Event cannot be conducted Live or Virtually due to any cause, not within the control of the Organizer, (collectively a “Force Majeure”) Arival shall have the right to immediately terminate the affected Event without liability and shall be relieved of its obligations to Registrant. If an affected Virtual Event is terminated due to a Force Majeure occurrence before the first day of the Virtual Event, then Arival will make every effort to reschedule the affected Virtual Event, and Your registration fee will be applied to the rescheduled Virtual Event. In such case, as the Virtual Event cannot be rescheduled within 60 days as a result of any Force Majeure event, Arival shall have the right to immediately and permanently terminate the affected Virtual Event without liability and shall be relieved of its obligations to Registrant.

For purposes hereof, the phrase “cause not within the control of the Organizer” shall include failures of a software or issue with the hosting or other required platform in the case of virtual events, or in the case of all events both virtual and in-person shall include fire, casualty, flood, epidemic, earthquake, explosion or accident, blockage, embargo, inclement weather, governmental restraints, restraints or orders of civil defense or military authorities, act of public enemy, riot or civil disturbance or commotion, malicious damage, sabotage, vandalism, acts of terrorism, or other similar activities, strike, lockout, boycott or other labor dispute or disturbance, inability to secure sufficient labor, technical or other personnel, absence of premises required for the Exhibition, failure, impairment or lack of adequate transportation facilities, inability to obtain or requisition or commandeering of necessary supplies or equipment, change in local, state or other law, ordinance, rule, order, decree or regulation, whether legislative, executive or judicial, and whether constitutional, or act of God and the words “act(s) of” shall include “threat of or perceived threat of”.

A Force Majeure event specifically includes the following:

  • If a local, county, state or national governmental authority issues any order or recommendation: (i) for individuals in the local government area of the scheduled Event to limit their time away from their residence or property (except for essential activities, functions, and businesses); (ii) for persons arriving at any airport from any one or more major cities or metropolitan areas (population greater than 500,000) to isolate or self-quarantine for any period of time (even if subject to certain exceptions) when the total of originating cities represents 5% or greater of total event attendance; (iii) to restrict public gatherings in enclosed spaces to less than 400 people in the scheduled local government area.
INTELLECTUAL PROPERTY

All intellectual property rights in and to the Event, the Event content, and all materials distributed at or in connection with the Event are owned by Arival or the Event sponsors or speakers presenting at the event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content, or in any materials distributed at or in connection with the Event for any reason without the prior written permission of Arival.

For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trademarks or other intellectual property rights owned or used under license by Arival or any of its affiliates; nor does this Agreement grant to You any right or license to any other intellectual property rights of Arival or its affiliates, all of which shall at all times remain the exclusive property of Arival and its affiliates.

MEDIA RELEASE

You as Attendee hereby authorizes Arival to use, reproduce, and/or publish photographs and/or video that may pertain to the Attendee —including image, likeness, and/or voice without compensation. The Attendee understands that this material may be used in various publications, public affairs releases, recruitment materials, broadcast public service advertising (PSAs), or other related endeavors. This material may also appear on the Arival website, web blogs, social media pages, and posts. This authorization is continuous, and Arival may publish materials, use the Attendee’s name, photograph, and/or make reference to the undersigned in any manner that Arival deems appropriate in order to promote/publicize Arival events. The Attendee hereby releases Arival, its partners, employees, contractors and agents, the photographer/videographer, and any other associated vendors from any and all claims or liabilities.

Use of Likeness. By participating in the Event, You acknowledge and agree to grant the Event the right at the Event to record, film, live stream, photograph, or capture Your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from You or any payment to You. This grant to the Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.

WAIVER OF LIABILITY

Attendee and each of its agents, employees, and representatives, hereby waive and release any claim of any type or nature whatsoever against Arival and each of its agents, partners, employees, representatives, successors, and assigns, arising out of or relating to his/her/its participation in Arival or attendance at Arival, including, but not limited to personal injury, damage to personal property, theft, etc. Furthermore, Attendee for itself and each of its agents, employees, and representatives, hereby agree to indemnify and hold harmless Arival and each of its agents, partners, employees, representatives, successors, and assigns from any claim, demand, lawsuit, or dispute of every type or nature whatsoever (including their reasonable attorney’s fees and costs incurred), arising out of or relating to his/her participation in Arival or attendance at Arival.

LEGAL

This contract shall be governed by the laws of the State of Colorado. The prevailing party in any arbitration or litigation concerning the terms and conditions of this proposal shall be entitled to reasonable attorney’s fees and costs.

Disclaimer of Warranties, Limitation of Liability

Arival gives no warranties in respect of any aspect of the Event or any materials related thereto or offered at the Event and, to the fullest extent possible under the laws governing this Agreement, disclaims all implied warranties, including but not limited to warranties of fitness for a particular purpose, accuracy, timeliness, and merchantability. The Event is provided on an “as-is” basis. The views, opinions, and positions expressed by the speakers, attendees, or sponsors at the Event are theirs alone and do not necessarily reflect the views, opinions, or positions of Arival or any employee thereof. Arival makes no representations as to accuracy, completeness, timeliness, suitability, or validity of any information presented by speakers, attendees, or sponsors at an Arival Event and will not be liable for any errors, omissions, or delays in this information or any losses, injuries, or damages arising from its display or use. Arival does not endorse and expressly disclaims all liability relating to any of the products or services provided by speakers, attendees, or sponsors.

Except as required by law, neither Arival nor its affiliates shall be liable for any direct, indirect, special, incidental, or consequential costs, damages, or losses arising directly or indirectly from the Event or other aspect related thereto or in connection with this Agreement.

The maximum aggregate liability of Event for any claim in any way connected with, or arising from, the Event or this Agreement, whether in contract, tort, or otherwise (including any negligent act or omission), shall be limited to the amount paid by you to Arival under this Agreement.

Miscellaneous

Arival’s failure to exercise any right provided for herein shall not be deemed a waiver of any further rights hereunder. Arival shall not be liable for any failure to perform its obligations hereunder where such failure results from any cause beyond Arival’s reasonable control. If any provision of this Agreement is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that this Agreement shall otherwise remain in full force and effect and enforceable. This Agreement is not assignable, transferable, or sub-licensable by you except with Arival’s prior written consent. This Agreement shall be governed by the laws of the State of Colorado, and the parties shall submit to the exclusive jurisdiction of the Colorado courts. A party that substantially prevails in action brought under this Agreement is entitled to recover from the other party its reasonable attorneys’ fees and costs. Both parties agree that this Agreement is the complete and exclusive statement of the mutual understanding of the parties and supersedes and cancels all previous written and oral agreements, communications, and other understandings relating to the subject matter of this Agreement and that all modifications must be in writing signed by both parties, except as otherwise provided herein. No agency, partnership, joint venture, or employment is created as a result of this Agreement, and you acknowledge that you do not have any authority of any kind to bind Arival in any respect whatsoever. a

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ARIVAL CODE OF CONDUCT​
CONFERENCES AND COMMUNITY SPACES​

At Arival, we believe travel can make the world a better place. Our mission is to establish and inspire a diverse community of individuals and companies in the In-destination Industry by providing opportunities to gain insight, share knowledge and build connections. To make it possible for true collaboration, creativity, innovation, and idea exchange to thrive, we are committed to facilitating a welcoming and respectful community for all. This Conference Code of Conduct shares our community expectations and applies to all attendees, employees, exhibitors, speakers, sponsors, volunteers, and other participants at Arival- produced and sponsored events. We empower all participants in our community to actively engage in creating a friendly, inclusive and safe environment for all.

Arival’s core values include the following, and create an expectation for conduct at our events and in online community spaces:

We demonstrate a deep respect for human beings inside and outside our company and for the communities in which they live.
We value integrity and strive to consistently interact with others in ways that are authentic, ethical, and fair.
We are dedicated to transparency, committing to clear, open and honest communication.
We actively pursue and advocate for inclusion, diversity and representation of varying cultural backgrounds, perspectives and ideas

Arival welcomes people from all cultural backgrounds, and does not discriminate on the basis of race, color, creed, gender (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, religion (including religious dress and grooming), marital status, domestic partner status, genetic information, age, national origin or ancestry, military or veteran status, sexual orientation, physical or mental disability, or any other basis protected by federal, state, or local laws.

Accordingly, participants must refrain from displaying any demeaning, harassing, aggressive, or intimidating behavior or materials that would interfere with others’ experience and participation in our community.

If you witness or are subjected to inappropriate or disruptive behavior or have any other concerns, notify an Arival staff member as soon as possible.

Inappropriate or disruptive behavior will not be tolerated. Arival reserves the right to refuse entry to or remove any party from any event or community space at any time when participation or behavior create a disruption or hinder the event or enjoyment of the event by other participants. All determinations are at the sole discretion of Arival, and the decision of the Arival team will be final. Severe breaches of this Conference Code of Conduct may result in disqualification from participating in future events. Individuals expelled due to violating this Conference Code of Conduct will not be eligible for a refund or other consolation.

If you have questions regarding this Conference Code of Conduct or its implementation, please contact us at [email protected].

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