Five Ways We’re Making Arival More Sustainable

Arival is committed to running events as sustainably as possible. Here are some of the things we’re doing for Arival 360 | Berlin to prioritize positive impact

Reading Time: 4 minutes 40 seconds

One of the big themes at the upcoming Arival 360 | Berlin is sustainability. But for us, it’s more than just talk. I sat down with our event planner Heather Torrey and COO Lynne Fetterman to discuss how sustainability is an intrinsic part of every event.

Here are a few of the things we are doing to make Arival’s events more sustainable:

1. Select Sustainable Host Locations

Choosing a location for each Arival event is a big undertaking, and part of that process for us includes researching the sustainability policies and initiatives of venues, and pushing them to take it further wherever possible.

Our hotel conference center for Arival 360 | Berlin,  Estrel Berlin, has prioritized ecological use of resources since the planning and construction stage of the buildings. Some of the Estrel’s initiatives include investing in solar energy supply, climate neutral laundry (by offsetting the emissions by partnering with a reforestation project in Columbia), and growing vegetables and herbs for the hotel restaurants in a rooftop greenhouse garden. They even have onsite production of bee honey!

Estrel Berlin was designed and constructed with sustainability in mind | Photo: Estrel Berlin/Sven Hobbiesiefken

Learn more about Estrel Berlin’s innovative sustainability efforts here

2. Minimize Food and Beverage Waste

At Arival events, food and beverages are supplied through the venues we partner with. We work closely with those venues to minimize food waste. 

Estrel Berlin tackles the challenge of food waste through programs that make food surplus available to employees free of charge, and through active use of the Too Good To Go app, which enables them to offer surplus food to app users for a reduced price, rather than having to throw it away. 

We also work with our sponsors to provide attendees with reusable water bottles to eliminate single-use plastic bottles and cups. 

Reusable water bottles help eliminate single-use plastic at Arival events

3. Use Sustainable Materials, Reuse & Recycle, and Digitalization 

Conferences require a lot of materials, and we do our best to take a sustainable approach to every element as much as possible. 

When you attend an Arival event, you will receive a reusable conference badge with your name printed on a customized insert made from FSC certified paper stock (this means the paper is made from trees from sustainably managed forests). The badge hangs from a bamboo fiber lanyard made from fully sustainable bamboo plantations. We ask attendees to return their badges at the end of each event so they can be reused at the next event. 

Arival event badges are made from sustainable and reusable materials

You will also see a lot of banners, posters and other branding elements. We focus on sustainable printing and source sustainable and reusable materials wherever we can. We use engineered paper and re-board for many elements of branding — both materials that can be fully recycled as paper. 

We also reuse as many branding materials from event to event as possible. Where materials can’t be reused, they don’t end up in the trash: we find places to donate them, or keep them until we’re able to find another use for them (our COO — Lynne Fetterman — currently has a pile of banners in her garage earmarked for being re-made into cool practical items to give away at future events!)

Finally, we have eliminated a huge recurring source of waste by digitizing our printed event agendas: in 2020, we moved everything to our digital app, Swapcard. We have not printed an agenda since!

ARIVAL 360 | VALENCIA

28-30 APRIL 2025

Insider Pro Access Members Save 20%

THE event of the year for the European in-destination experiences industry

SAVE UP TO €990 as an Insider Pro Access Member

Learn More

4. Commit to Positive Social Impact

While the environmental impacts of events tend to be the most obvious, we also look for opportunities to have a positive social impact on the communities that host us. 

For example, in each location we hire local staff to support the event, and seek out local nonprofit organizations to donate leftover supplies to after the event. We also find ways to donate printed materials; for example, last year we donated a number of old banners, ottoman covers and so on to a local project for teens called Trash the Runway

Trash The Runway challenges students to create high fashion garments entirely out of found and recycled materials, and showcase their designs in a runway show.

Finally, social impact has a lot to do with location, and we’re thrilled that our host venue Estrel Berlin is committed to positive social impact through initiatives like hosting a job fair for refugees, hosting a Christmas party for the homeless and needy, and donating high-quality furniture to the city mission. 

5. Reduce the Travel Footprint with Regional Events

The biggest footprint of Arival events is unavoidably the travel. We hold several regional events a year in Europe, Asia Pacific and North America, which enables us to focus on regional issues and the needs of operators in those areas, while also making the events more accessible and reducing the travel distance — and thus travel footprint — required for operators in each region. 

Additionally, we store our Berlin-specific event inventory locally in Berlin, which reduces our shipping footprint. 

In 2023, we will host an event in Berlin for Europe, Bangkok for APAC, and Orlando for the Americas. Hope to see you at one of them!

Become an Insider Pro Access member today and get access to the full library of Arival research, plus many other benefits such as free consulting sessions, special discounts and 20% off in-person events, starting from $179 per year.

GET ON THE LIST!

Sign up to receive insights tailored for the in-destination industry as well as updates on Arival.

Sign Up


Header photo: Estrel Berlin/Philipp Koschel

Print Friendly, PDF & Email

trending

already a member?

Lost your password?

NEED TO REGISTER?

Become an Arival Insider
THE ARIVAL INSIDER PRO ACCESS MEMBERSHIP; YOU GET ALL THIS TO HELP YOU ADVANCE YOUR BUSINESS.

Included in Free Membership

Included in Arival Pro Membership

The Arival on-demand video library archive
Access to the entire library of over 150 video sessions and webinars

Arival.guides
Short, digestible research & trends reports delivering insights into our industry, such as The Tour Operator Outlook for 2021.

Arival.travel articles
Topical articles about marketing, tech, operator business and operator stories in all areas of tours, activities & attractions & experiences

Job board access
Find a job from our regular listings, post a resume to the talent network and learn strategies from the job resources articles

New webinars
Helpful, instructional sessions covering subjects such as Mastering Facebook Ads, Grow Your Business and How To Work With OTAs — topics to help advance your business.

Discounts on all Arival in-person events
20% Discount on all Arival in-person events (save up to $300)* based on business type

Arival ProShield – Insurance program
Access to tailored insurance solutions by Granite Insurance is available exclusively for Arival Insider Pro Access Members. Insider Pro Access Members also have access to a suite of resources from Granite Insurance including templates, forms and other informative documents.

Insiders Pro Access member exclusive webinars
Paid membership-only webinars to deepen your understanding of important industry topics.

Job postings & talent directory
Post jobs & connect with candidates most applicable to your business.

Private roundtables to connect, learn and engage
Small, focused and intimate discussions exclusive to Arival Insider Pro Access members.

Full access to Arival’s library of in-depth reports
Up to date, deep analysis of tourism topics ranging from Self-guided Tours to Sales & Distribution Trends and Outlooks, based on the data that defines the industry.

The latest on-demand videos
Over 350+ on-demand videos featuring hot topics in tours, activities & attractions

Insider discounts in digital marketing, tech, e-learning, and more
Save money on additional tools, services and learnings you need to run your business. Exclusive to paid members.

Membership Overview
ARIVAL CODE OF CONDUCT​
CONFERENCES AND COMMUNITY SPACES​

At Arival, we believe travel can make the world a better place. Our mission is to establish and inspire a diverse community of individuals and companies in the In-destination Industry by providing opportunities to gain insight, share knowledge and build connections. To make it possible for true collaboration, creativity, innovation, and idea exchange to thrive, we are committed to facilitating a welcoming and respectful community for all. This Conference Code of Conduct shares our community expectations and applies to all attendees, employees, exhibitors, speakers, sponsors, volunteers, and other participants at Arival- produced and sponsored events. We empower all participants in our community to actively engage in creating a friendly, inclusive and safe environment for all.

Arival’s core values include the following, and create an expectation for conduct at our events and in online community spaces:

We demonstrate a deep respect for human beings inside and outside our company and for the communities in which they live.
We value integrity and strive to consistently interact with others in ways that are authentic, ethical, and fair.
We are dedicated to transparency, committing to clear, open and honest communication.
We actively pursue and advocate for inclusion, diversity and representation of varying cultural backgrounds, perspectives and ideas

Arival welcomes people from all cultural backgrounds, and does not discriminate on the basis of race, color, creed, gender (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, religion (including religious dress and grooming), marital status, domestic partner status, genetic information, age, national origin or ancestry, military or veteran status, sexual orientation, physical or mental disability, or any other basis protected by federal, state, or local laws.

Accordingly, participants must refrain from displaying any demeaning, harassing, aggressive, or intimidating behavior or materials that would interfere with others’ experience and participation in our community.

If you witness or are subjected to inappropriate or disruptive behavior or have any other concerns, notify an Arival staff member as soon as possible.

Inappropriate or disruptive behavior will not be tolerated. Arival reserves the right to refuse entry to or remove any party from any event or community space at any time when participation or behavior create a disruption or hinder the event or enjoyment of the event by other participants. All determinations are at the sole discretion of Arival, and the decision of the Arival team will be final. Severe breaches of this Conference Code of Conduct may result in disqualification from participating in future events. Individuals expelled due to violating this Conference Code of Conduct will not be eligible for a refund or other consolation.

If you have questions regarding this Conference Code of Conduct or its implementation, please contact us at [email protected].