Museum Specialist

JOB TITLE: Museum Specialist

DEPARTMENT/DIVISION: Parks & Recreation

REPORTS TO: Recreation Supervisor

SUMMARY: Responsible for planning, coordinating, and evaluating historical programs, events, and exhibits centered around the A.W. Perry Homestead and Carrollton history. This role oversees museum operations, including exhibit development, artifact preservation, and community engagement through educational tours and presentations. The position manages facility maintenance, contracts, promotional efforts, and budget support while serving as a liaison to the public and advisory committees to promote and preserve local heritage.

ESSENTIAL JOB FUNCTIONS:

• Provides highly responsible administrative support to the Recreation Supervisor, assisting with correspondence, scheduling, documentation, and coordination of departmental activities.
• Plans, develops, coordinates, and evaluates cultural, historical, and recreational programs, events, exhibits, and activities related to the A.W. Perry Homestead and Carrollton history.
• Designs, installs, maintains, and rotates permanent and temporary museum exhibits with historical accuracy, engaging interpretation, and supporting educational content.
• Manages site collections by acquiring, cataloging, and labeling artifacts.
• Facilitates educational opportunities such as tours, lectures, workshops, and community presentations to promote Carrollton history and community engagement.
• Maintains and catalogs museum collections and archival materials using inventory software and SharePoint; ensures proper care, documentation, and preservation of all items.
• Demonstrates understanding of museum management, education, exhibition, and conservation principles to ensure the highest standards of interpretation and artifact preservation.
• Oversees day-to-day facility operations and general maintenance of the A.W. Perry Homestead site, ensuring compliance with safety and regulatory standards.
• Possesses knowledge of the principles and practices of community organizations and support groups to foster partnerships and promote public engagement.
• Manages contracts, external vendors, and project timelines related to museum programs and exhibits; monitors compliance and authorizes payments.
• Prepares and maintains reports, including program attendance, financials, inventory levels, and performance data; assists with budget planning and grant funding efforts.
• Develops and distributes promotional materials and marketing content to support public engagement and program visibility.
• Serves as a liaison to the public and community, sharing historical information and fostering awareness of Carrollton’s cultural heritage.
• Supports and collaborates with the Museum and Historic Advisory Committee and other internal or external groups; attends meetings and planning sessions as needed.
• Maintains availability to work evening and weekend hours as required.
• Responds to public inquiries, concerns, and service requests; resolves issues professionally and in a timely manner.
• Performs other related duties as assigned.

SUPERVISORY/BUDGET RESPONSIBILITIES:

• Recreation Lead responsibilities could be overseeing volunteers, entry level staff, interns, and recreation attendants.
• Maintains budget for line of business.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of supervisory principles;
• Knowledge of public relations principles;
• Knowledge of recreational program planning and administration principles, practices, and techniques history and education;
• Knowledge of principles in focused area of recreation expertise;
• Knowledge of museum practices and exhibition development;
• Knowledge of basic accounting principles;
• Knowledge of facility maintenance and restoration principles and practices;
• Knowledge of contract management principles;
• Knowledge of a variety of historical preservation standards;
• Knowledge and skill using Past Perfect;
• Skills in museum collection management;
• Skilled in monitoring and evaluating employees;
• Skilled in prioritizing and assigning work;
• Skilled in interpreting and applying applicable laws, rules, and regulations;
• Skilled in handling multiple tasks simultaneously;
• Skilled in providing customer service;
• Skilled in preparing and administering budgets;
• Skilled in exercising good judgment, flexibility, creativity, and sensitivity in response to changing situations;
• Skilled in overseeing recreation program sites and equipment;
• Skilled in evaluating program effectiveness;
• Skilled in defining problems, collecting data, establishing facts, and drawing valid conclusions;
• Skilled in preparing clear and concise reports;
• Skilled in operating a computer and related software applications;
• Skilled in communicating effectively with a variety of individuals;
• Have a positive “can-do attitude and the capability to implement fresh approaches or new processes or methods to solve problems;
• Ability to complete projects and reports in an accurate and timely manner;
• Excellent organization skills and ability to follow through on commitments; time management; self-motivated, taking initiative and comfortable working independently.

MINIMUM QUALIFICATIONS:

• Bachelor’s degree in Historic Preservation, Museum Studies, Art History, Anthropology, or a related field; or an equivalent combination of education, certifications, and experience that provides the required knowledge and skills.Three years of progressively responsible museum management, curation or other historical preservation related experience.

PREFERENCES:

• Understanding of historical preservation, museum collections or genealogy.
• Certified Parks and Recreation Professional.

WORKING CONDITIONS:

• FRequent reaching, sitting, standing, stooping, crouching, walking, talking, seeing, hearing, and manual dexterity.
• Occasional lifting and carrying up to 50 pounds.
• Work is typically performed in a standard office environment. Depending on area of assignment, may occasionally work outdoor in outdoor environments, with potential exposure to adverse weather conditions.

CONDITIONS OF EMPLOYMENT:

• Must pass pre-employment drug test.
• Must pass criminal history check.
• Must pass motor vehicle records check.

Tagged as: Education .

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