PRO EM National Event Services

PRO EM National Event Services

Event Staffing Manager

Job Title: Event Staffing Manager

Department: Event Resources

Status: Full Time

Job Summary:

The position of Event Staffing Manager reports to the Director of Event Resources.

Serves as a primary point of contact for the Scheduling Department and outside labor agencies with respect to ordering services, requesting, and managing purchase orders’, reconciliation of hours worked, and tracking invoices and payments.

Responsibilities
• Recruit, train, and manage Associate Support team
• Own and manage ABI Database
• Reconcile contracts to ensure ABI reflects most current contracts in POR
• Serves as a primary point of contact for groups
• Make sure all paperwork is up to date (COI, W9, Service Agreement) for groups
• Send out labor requests as needed and create PO’s reflecting labor request
• Reconcile groups hours after each event
• Collect invoices and update purchase orders
• Create and maintain data in ABI including employee numbers, groups, etc.
• Create and manage group badges
• Review and fill schedules to ensure that staffing levels are met
• Accurately reconcile post-event payroll
• Track and enter sign in sheet
• Investigate and enter payroll discrepancies
• Monitor timesheet edits and make sure these are corrected in a timely manner.
• Responsible for the communication plan in ABI
• Manage Monthly Availability Schedule

Draft and send weekly update emails
• Perform other duties as assigned.

Requirements

ABI knowledge is a plus
• Must be organized, detail orientated, possess strong communication skills, and have excellent interpersonal skills.
• Must have working knowledge of all Microsoft Office programs
• Ability to work independently and contribute to a team environment.
• Ability to manage and complete multiple assignments at the same time with great attention to detail and a positive attitude.
• Ability to manage conflicts and drive resolutions.
• Strong problem-solving skills with the ability to think quickly on feet.
• Must have strong people-focused element to this role by liaising with staff agencies, employees, and clients.
• Problem-solving and creativity.
• Experience of working in a busy, high pressured environment
• Excellent oral and written communication skills
• Pro-active and show initiative

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time

to time, as needed.

Tagged as: email

Source
account.webspidermount.com

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Membership Overview
ARIVAL CODE OF CONDUCT​
CONFERENCES AND COMMUNITY SPACES​

At Arival, we believe travel can make the world a better place. Our mission is to establish and inspire a diverse community of individuals and companies in the In-destination Industry by providing opportunities to gain insight, share knowledge and build connections. To make it possible for true collaboration, creativity, innovation, and idea exchange to thrive, we are committed to facilitating a welcoming and respectful community for all. This Conference Code of Conduct shares our community expectations and applies to all attendees, employees, exhibitors, speakers, sponsors, volunteers, and other participants at Arival- produced and sponsored events. We empower all participants in our community to actively engage in creating a friendly, inclusive and safe environment for all.

Arival’s core values include the following, and create an expectation for conduct at our events and in online community spaces:

We demonstrate a deep respect for human beings inside and outside our company and for the communities in which they live.
We value integrity and strive to consistently interact with others in ways that are authentic, ethical, and fair.
We are dedicated to transparency, committing to clear, open and honest communication.
We actively pursue and advocate for inclusion, diversity and representation of varying cultural backgrounds, perspectives and ideas

Arival welcomes people from all cultural backgrounds, and does not discriminate on the basis of race, color, creed, gender (including pregnancy, perceived pregnancy, childbirth, breastfeeding, or related medical conditions), gender identity, religion (including religious dress and grooming), marital status, domestic partner status, genetic information, age, national origin or ancestry, military or veteran status, sexual orientation, physical or mental disability, or any other basis protected by federal, state, or local laws.

Accordingly, participants must refrain from displaying any demeaning, harassing, aggressive, or intimidating behavior or materials that would interfere with others’ experience and participation in our community.

If you witness or are subjected to inappropriate or disruptive behavior or have any other concerns, notify an Arival staff member as soon as possible.

Inappropriate or disruptive behavior will not be tolerated. Arival reserves the right to refuse entry to or remove any party from any event or community space at any time when participation or behavior create a disruption or hinder the event or enjoyment of the event by other participants. All determinations are at the sole discretion of Arival, and the decision of the Arival team will be final. Severe breaches of this Conference Code of Conduct may result in disqualification from participating in future events. Individuals expelled due to violating this Conference Code of Conduct will not be eligible for a refund or other consolation.

If you have questions regarding this Conference Code of Conduct or its implementation, please contact us at [email protected].

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